How to prepare your business for the return to work

Riding the rebound will take careful preparation for small business owners. Here’s what to consider.

Will the economic recovery from Covid-19 be V-shaped or not? The answer will vary from one firm to another, but as your business begins to bounce back, spend some time mapping what the next few months might look like – and organise the company finances accordingly.

Many businesses operate according to a big-picture budget based on their view about the outlook for a year ahead. Some will find it easier to make forecasts than others – if your firm charges a monthly subscription for its services, say – but everyone needs to revisit their assumptions for 2020.

Reassess the sales you can expect in the second half of the year. This doesn’t have to be complete guesswork: your experience during the pandemic to date will give you some insight into how customers have been affected and there may also be practical considerations around when and how you can trade. 

If possible, talk directly to your customers about their hopes and intentions. Or you may be able to access industry research and forecasts that will help you make more accurate projections.

With this big-picture work completed, you can start to focus in on the detail, taking a closer look at what might happen over the shorter term – week by week over the next three months, say. What sales figure can you expect each week and when will you actually be paid for these sales?

Testing forecasts

Spend some time stress-testing your forecasts. What would it mean for your business’s finances if your estimates prove overoptimistic? Could your cash flow cope if customers start to take longer to pay? What if some of your customers go bust and don’t pay at all?

Doing this work should give you a good idea of whether your revenues will meet your costs. If not, you have a window of opportunity to take action accordingly. Focus on where it is possible to conserve cash in the business without jeopardising future profitability. Some cutbacks on marketing spending or investment may be necessary, but going too far will be counterproductive. Letting staff go may leave you unable to capitalise as the recovery accelerates.

Staff may consider pay cuts for a limited period, or more part-time work. Suppliers and landlords could agree to more generous credit or rent terms. The key is to reach agreements well ahead of time, rather than having to negotiate in a panic. Similarly, talk to lenders as soon as possible if you think you’re going to need help. It is always easier to secure new lending when you haven’t yet reached the point of emergency, when the terms of finance you are offered are less attractive.

Negotiating staff safety rules

With thousands of businesses now allowed to open their doors, many employers are facing difficult conversations with their staff. While businesses such as retailers, pubs, restaurants and hairdressers are now emerging from lockdown, their staff may feel very nervous about returning to work. So what happens if your staff simply refuse to come in?

The short answer is that while there may be circumstances in which you would then be able to take disciplinary action against such employees, you will need to tread very carefully. You’re likely to find yourself on tricky legal ground, particularly if your staff can argue that it isn’t safe for them to work or that it isn’t possible for them to come in. Be sure that you’ve understood the government’s guidance on how your workplace should operate and that you’re abiding by all the suggestions in areas such as social distancing, cleaning and protective equipment. If you’re falling short, it won’t be reasonable to expect staff to work.

Even if you are meeting the guidance, some people may still find returning to work difficult. Vulnerable groups have been told to continue shielding until the end of July, for example, and people living with those shielding may also want to follow that guidance. Staff who don’t have childcare cover – perhaps because their school isn’t yet open – should be protected, the prime minister has said.

In practice, you will need to talk to employees who say they can’t or won’t come to work. Take the time to understand their issues and do what you can to help. In some cases, you may have to wait a little longer for them to come back. Or there may be a compromise option, such as bringing them back part-time as the furloughing scheme now allows. Confrontation should be your last resort. Where staff are unfairly refusing to work, you may have grounds for disciplinary action, but such cases are likely to be rare. It is in both parties’ interests to resolve problems constructively.

Recommended

Why are energy prices going up so much?
Energy

Why are energy prices going up so much?

UK energy prices are going through the roof, with electricity the most expensive in Europe and gas at its highest for 13 years. Saloni Sardana explain…
16 Sep 2021
What really causes inflation? Here’s what prices since 1970 tell us
Inflation

What really causes inflation? Here’s what prices since 1970 tell us

As UK inflation hits 3.2%, Dominic Frisby compares the cost of living 50 years ago with that of today, and explains how debt drives prices higher.
15 Sep 2021
Should you defer your pension and stay in work?
Pensions

Should you defer your pension and stay in work?

The pros and cons of deferring your pension and staying in employment beyond 66 are finely balanced.
15 Sep 2021
I wish I knew what a marginal tax rate was, but I’m too embarrassed to ask
Too embarrassed to ask

I wish I knew what a marginal tax rate was, but I’m too embarrassed to ask

Your marginal tax rate is simply the tax rate you pay on each extra pound of income you earn. Here's how that works.
14 Sep 2021

Most Popular

Two shipping funds to buy for steady income
Investment trusts

Two shipping funds to buy for steady income

Returns from owning ships are volatile, but these two investment trusts are trying to make the sector less risky.
7 Sep 2021
Should investors be worried about stagflation?
US Economy

Should investors be worried about stagflation?

The latest US employment data has raised the ugly spectre of “stagflation” – weak growth and high inflation. John Stepek looks at what’s going on and …
6 Sep 2021
How you can profit from the power of the grey pound
Share tips

How you can profit from the power of the grey pound

Higher life expectancy and surging asset prices have proved a boon for the baby-boomer generation, which has accumulated vast wealth. Younger generati…
10 Sep 2021